Accelerate Payroll Processing and Eliminate Process Delays and Errors, for Good
Automate 100s of complex payroll documents, payroll calculations, and other approval workflows without having to run 100s of processes.
Struggling with manual accounts payable processes, businesses face integration challenges and employee resistance, hindering sustainable growth.
Can’t Scale
Your team just can’t keep up with growing accounts payable workflows
Time-Consuming
Your team spends way too much time reconciling accounts payable errors
Vendor Relationships
Constantly late payments put a strain on vendor relationships
Solution
Cut payroll processing costs by xx%. Rainscales’ automates complex payroll documents, payroll calculations, tax withholdings, compliance checks and other approval workflows to accelerate payment processing by xx%.
HUMANManaged Services |
TECHNOLOGYProprietary software (AI + RPA) |
| Discovery + Map processes |  |
RPA processes |
| Train AI for optimal automation | |
Identify exceptions + anomalies |
| Manage Exceptions + implement corrections/changes | |
Continues to learn based on human input (training data) |
| Final review/diagnosis | |
The Result
Across the accounts payable field, implementing advanced automation solutions like Rainscales can yield a variety of tangible benefits and results:
- Increased Efficiency: Automation streamlines repetitive tasks, leading to faster processing times and reduced manual intervention. This efficiency improvement often results in faster invoice processing and approval cycles.
- Cost Savings: By reducing the need for manual labor and minimizing errors, automation can lead to significant cost savings in terms of labor costs and fewer penalties due to errors.
- Improved Accuracy: Automation minimizes human error, leading to more accurate financial data and reduced discrepancies in accounts payable processes.
- Enhanced Compliance: Automated systems can enforce compliance with company policies and regulatory requirements consistently, reducing the risk of non-compliance penalties.
- Better Vendor Relationships: Faster processing times and timely payments improve vendor relationships, potentially leading to discounts for prompt payment and improved terms.
- Access to Actionable Data: Automated systems capture and analyze data more efficiently, providing insights into spending patterns, invoice trends, and areas for process improvement.
- Scalability: Automated systems can easily scale to accommodate growing business needs without significant manual intervention, ensuring consistent performance even during periods of growth.
- Audit Trail: Automation provides a comprehensive audit trail of all transactions and activities, improving transparency and simplifying auditing processes.
- Employee Satisfaction: By automating mundane tasks, employees can focus on more strategic activities, leading to increased job satisfaction and productivity.
- Real-time Reporting: Automation enables real-time reporting and analytics, providing stakeholders with up-to-date insights into accounts payable performance and financial health.
Overall, implementing advanced automation solutions in accounts payable processes can lead to transformative results, optimizing efficiency, accuracy, and compliance while driving cost savings and improving stakeholder satisfaction.
Our Process
Transfer your business processes to Rainscales staff, identifying automation opportunities and leveraging the RS Intelligent Automation platform to automate the human workforce.
Business Process Outsourcing
Intelligent Process Automation
Requirement Definition
Define the business scope and confirm operational requirements.
Requirement Definition
- Business scope definition
- Requirements confirmation
- Process discovering and standardize
Operational Preparation
- Operational procedures and manual standardization
- Infrastructure planning
- Process Training and review
- Project management preparation
Configuration
- Solution design
- Infrastructure planning
- System config and testing
- Operational procedures optimization
Operating Trial
- Monitoring and analytics
- Client approval
Deployment
- System deployment
- Implementation and monitoring
Service Go-Live
- Performance monitoring & analytics
- Scope maintenance
- Optimization opportunities exploration
Maintenance
- Process monitoring & analytics
- System maintenance
- Optimization opportunities exploration
Streamlining Invoice Handling: Rainscales’ Solution for Vietnam’s Largest Supermarket Chain
Since its implementation in 2018, Rainscales has revolutionized the invoice handling process for Vietnam’s largest supermarket chain, boasting nearly 800 sites and catering to over 1 million visitors daily, with an annual revenue of 36,000 billion VND. The challenge lay in managing the end-to-end invoice handling process from various providers to warehouses, malls, supermarkets, and stores nationwide, amidst large operational supporting systems, manual synchronization, low productivity, errors, and lost tracking.
Rainscales tackled these challenges head-on with a comprehensive solution. The operating system incorporated a robust human resource mechanism comprising roles like Operator, Product Manager, Account Manager, Quality Control, Trainer, Customer Service, and Tech Lab. Quality management was enhanced through AI-OCR character recognition technology, achieving an accuracy rate of 99.9% when combined with Rainscales’ QC process.
The all-in-one-place solution featured VSCAN, a capturing mobile app, AI-OCR for document digitization, and an invoice managing and tracking system. Ensuring high security, data was processed automatically by Robots, minimizing human interaction and reducing the risk of dependence on individuals for continuous operation, especially crucial during the current epidemic period. Rainscales’ implementation transformed the invoice handling process, optimizing efficiency, accuracy, and security for Vietnam’s largest supermarket chain.
Read full case study